Excel Shortcuts for Mac to Make Your Life Easy

Many marketers who own a MacBook use Microsoft Excel every day, whether it’s to analyze data, create a pricing table, or to make a presentation to the client.

Creating reports in Excel is a laborious, time-consuming task. Wouldn’t it be better if you could spend a little less time navigating, formatting, and entering formulas for the data? Hence we’ve put together a list of keyboard shortcuts for Microsoft Excel.

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Although you can perform these manually, knowing these shortcuts will help you save some time and let you focus on things that matter.

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Excel Shortcuts for Mac to Help You Save Time

(Note: To access the F keys (F1–F12), you’ll have to hold the Fn key before pressing any F key — unless you’ve enabled those keys as standard function keys)

Navigation Shortcuts

These simple shortcuts can help you navigate between workbooks, sheets, rows and columns.

• Shift + Enter = Move up through a selection
• Command + ↑ = Jump to the top of a column
• Command + ↓ = Jump to the bottom of a column
• CTRL + .  = Jump to the corner of a selection
• Command + W = Close the active workbook window
• Command + Shift + F6 = Switch to previous workbook window
• CTRL + Tab = Switch to the next open worksheet
• CTRL + Shift + Tab = Switch to the previous open worksheet (Mac)
• F11 = Start a new chart sheet
• Shift + F11 = Insert a new sheet
• Command + Y = Repeat the last action
• CTRL + d = Fill selected cell with the content in the cell above selected cell
• CTRL + r = Fill selected cell with the content in the cell to the left of selected cell

Formatting Shortcuts

• Command + F = Find and replace values
• CTRL + Shift + % = Show all values as percentages
• CTRL + Shift + $ = Show all values as currency
• CTRL  + Shift + ~  = Show all values in general number format
• Command + Option + 0 = Apply an outline border to selected cells
• Command + b = Apply or remove bold formatting to selected cells
• Command + i = Apply or remove italic formatting to selected cells
• CTRL + 9 = Hide selected rows
• CTRL + Shift + ( = Unhide selected rows
• CTRL + 0 = Hide selected columns
• CTRL + Shift + ) = Unhide selected columns
• CTRL + ; = Insert current date
• Command + ; = Insert current time
• Command + k = Insert a hyperlink

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Selecting Rows & Columns

• Shift + ↑ [or] Shift + ↓ = Expand the selection by one cell either upward (↑) or downward (↓)
• Command + Shift + Arrow Key = Expand the selection to the last non-empty cell
• CTRL + [spacebar] = Select entire column
• Shift + [spacebar] = Select entire row
• Command + a = Select entire sheet
• Command + Shift + z = Select only the visible cells in the current selection

Formulas

• = (the ‘equals sign) = Start a formula
• Command + Shift + t = Insert AutoSum formula
• CTRL + u = Edit active cell
• CTRL + a  = Display the Formula Builder after you type a valid function name in a formula

Others

• F7 = Open spelling & grammar check
• Shift + F2 = Insert a comment
• Command + Shift + s = Save your work as

Do you think we missed any useful shortcuts? Let us know in the comments section.

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